Ways of Responding to Negative Response

When customers are satisfied, they will be happy with your services. The customers you make happy would tell their other friends who become convinced to visit your store. Nowadays, as the web becomes the main source of information, you will reach millions of people. Who would have thought that with the development of technology, you can now buy anything in a couple of minutes, for example, a student can order professional help with writing a course on Domyhomework123.com in just 3 minutes. There is a way to tame the public negativity by learning some positive ways of responding to negativity. It can be done in constructive ways.

How one can reply to an unhealthy feedback

Various negative feedback is healthy for a company since it helps one to have positive products and services provided to a consumer. When unsatisfied customers take their feedback to the website, all users of Facebook or Yelp will see the low rating of your business and the poor quality experience with the services you offer. 

The low rating should not ruin your web branding. A negative review can be a stepping stone for you to show the care that you have for your customers to make them satisfied. We have offered you some of the ways that will help to boost your response to customer services.

  1. Know your customers by their names

Your customers would feel appreciated by you knowing and addressing them by their names rather than you simply calling them “dear sir/ madam.” The psychological trick works well to impress your customers and show them that your business is not automated to offer services to the generalized public, but it offers interpersonal services and feedback.

A reviewer will cooperate more if you converse with them in a friendly manner.

2. Say sorry to your customers

Every review matters a lot to the customers, and they have a right to give their reviews according to how they view your services. Some customers are not necessarily driven by their emotions, nor are they offering competition to your business. The best way to get the customers’ attention is by apologizing to them if you don’t meet their desired needs.

3. Understand the problems of your customers 

When you find any of your customers offended, you should be compassionate and make them understand that you understand their problems. When you sympathize with your customers, they will ease their tension and make communication easier for you.

  1. Show that you’re solving a problem

Favorites at times guide reviewers who hate your venture. Sometimes you may experience a few setbacks, such as a certain product coming while damaged and some of your customer care employees becoming rude.  In such instances, you should choose to react to a certain review randomly instead of taking the matter to the customer care team.

Gift your clients

When you find your clients disappointed, you have to encourage them to get your services and products by giving them, such as free shipping or discounts. 

  1. Request your client to modify the review

When you fix the reviewer’s problem or give them discounts, you may ask your reviewer to change their comments in person but not publicly. 

Understand the negative reviewers

Some of the reviewers would always dislike your business, style, negative experience, or price. You will have to put up with them apologize and improve on your products and services.


Receiving reviews on your specialized website is very easy to monitor. You get to monitor your clients’ reactions and improve on your businesses by providing positive reviews even if you get negative comments. You may consider these negative comments to improve your service. For example, If you are a LinkedIn user, it might be very easy to find a LinkedIn automation software or another way to increase your engagement. However, handling customer’s positive and negative reviews is more crucial for long-lasting success. 

Ajay Deep

Ajay Deep is the brain behind Coworking Mag. He founded this website to help startups and aspiring entrepreneurs find a coworking space in their city. He is a successful entrepreneur who started and scaled a bunch of startups – all from shared office spaces. He has visited hundreds of coworking spaces in different countries and is now an investor in this evergrowing idea of developing new coworking spaces. You may reach Ajay Deep at [email protected]
Back to top button