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How to Move Your Office Equipment

Moving office furniture, equipment, and supplies can be a big job, especially if you don’t know how to pack up your office properly or what kind of help you need.

Whether it’s your whole business or simply one desk, relocating your office equipment can be difficult and stressful. Take heed of the following tips to make your next office move easier.

1.      Be Prepared

Preparation will make your move easier, quicker, and cheaper. The more time and effort you put into preparing, the less time and money you’ll spend on actual moving. This includes planning with co-workers and employees and meeting with a moving company in advance to finalize arrangements.

2.      Identify Moving Materials

Make an inventory of everything you plan to move, including furniture, files, equipment, among others. An inventory will help you know how much room each item will take up in your new space. And don’t forget about things like personal items and electronics. Be sure to include things like packaging materials, markers, tape, and bubble wrap.

3.      Hire Experienced Movers

There are several benefits to hiring professional movers like Osmon Moving and Storage. Packing up and transporting your heavy office equipment is a lot of work. Proficient movers have experience loading, securing, and unloading things like copiers, file cabinets, desks, chairs, and more. However, be sure you choose a moving company with a good reputation in your area.

4.   Get Insurance

No matter how careful you are, it’s possible some of your office equipment won’t make it safely to its new home. When relocating, consider purchasing equipment insurance to keep you covered if anything happens on moving day. This way, if something is lost or damaged during transit, you can be sure that you won’t need to pay out of pocket.

The cost of insurance varies depending on several factors such as company and coverage level. If your business is not covered, be sure to purchase a policy before moving. If you already have a policy, check with your agent to ensure your coverage will cover any damage to computers, office electronics, and furniture during the move.

5.      Disconnect Electronics

Make sure your electronic equipment (printers, scanners, computers) are disconnected from any cords or cables. If your office has many electronics that need to be moved at once, unplugging them ahead of time will save precious minutes down the road. Simply unplugging electronics isn’t enough, though; you also need to wrap up all of your cords, plugs, and any important peripherals that could have confidential information such as USB sticks or flash drives.

6.      Pack Carefully

If you’re not careful about how you pack your items, it’s possible to damage or lose some during transit which will cost you even more money down the road. If you want to ensure your expensive equipment for your modern office arrives at its destination in one piece, you’ll need to pack it yourself, be there when the moving company is loading, or hire a moving manager to look out for you. Every item should be wrapped with bubble wrap or sturdy paper and labeled appropriately.

Endnote

Moving an office can be stressful, time-consuming, and expensive. It all starts with choosing the right moving company to help you relocate your office. From there, follow the right steps to pack and ensure you move your office successfully from one location to the new one without headaches, additional expenses, losing items, or damages.

Ajay Deep

Ajay Deep is the brain behind Coworking Mag. He founded this website to help startups and aspiring entrepreneurs find a coworking space in their city. He is a successful entrepreneur who started and scaled a bunch of startups – all from shared office spaces. He has visited hundreds of coworking spaces in different countries and is now an investor in this evergrowing idea of developing new coworking spaces. You may reach Ajay Deep at hello@coworkingmag.com
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