9 Benefits of Online Faxing

You may consider fax machines an extinct type of communication, but the truth is that faxing continues to prosper and be widely used up to this day. Moving online has significantly contributed to its survival. Today, online faxing can offer you even more than ever!

In this article, you will find a list of 9 main benefits of online faxing over regular fax machine communication, ranging from its affordability, convenience in use, and high-security levels to paperless transactions, cost-effectiveness, and improved business communication, and more. Read on to learn more about how online faxing can ease your business processes!


One of the most significant advantages that you can get when you opt for online faxing is affordability. Online faxing is indeed cheaper compared to conventional faxing. There are some companies that even allow you to send free fax online. This is because you are not paying for the service set up and maintenance costs, including the purchase of expensive fax machines (which, believe it or not, can be quite expensive).

You also don’t have to spend on replacement of fax paper and ink cartridges. The only thing you need to spend is the monthly or annual subscription fee for your online fax service provider.


Another benefit that you can enjoy with online faxing is convenience in use. This is because you can perform the most common tasks associated with faxing right from your computer’s desktop or laptop. There’s no need for you to carry around or lug a heavy yet outdated fax machine.

Online faxing also makes it very easy for you to schedule and manage your faxes through an online portal. You can even get messages from your customers right in your inbox. This will certainly help boost your business’s efficiency.

High-Security Levels

Faxes are often sent as sensitive documents between two people or companies. There are many cases where documents were sent via fax but were leaked and/or stolen. With online faxing, however, you don’t have to worry about this happening anymore. Modern online fax services are highly secured against hacking, phishing, and other forms of malicious attacks.

Since you are sending your documents via the web, you also get a reliable audit trail for your transactions and activities. This will also help minimize errors in application and communication workflow, ensuring that everything is done according to your business model.

Paperless Transactions

Sending a document via online faxing will also help you make paperless transactions. This is because the whole process is digital and saves you the hassle of printing and then sending your documents via postal mail. With online faxing, all you need to do is simply upload your file, fill out the necessary information about the transaction, and you’re done! You don’t have to wait until the next day before you can start enjoying the benefits of your transaction, either.

For some online fax services, transactions are processed almost instantly. You can expect to receive a confirmation receipt via email as well as notification of successful delivery once its intended recipient has successfully received your document.

Simplifies Communication

You can send documents or agreements between members of your team or company regardless of their location by simply logging into your online portal account and sending it; there’s no need for any other intervention. Meanwhile, both parties will immediately receive a confirmation receipt containing information about the sender and the document details such as size, type, and format. This will help streamline your business communication processes.

Additional Features

Many online fax service providers also offer additional features like integrated scheduling tools (which make it easier for everyone involved to communicate their schedules), phone integration (for increased convenience), single sign-on (to make logins more convenient), easy file sharing (for easier access), server security, archiving tools (for better document management), and more! 

Increased Reliability

Documents sent through traditional means like the post office may end up lost in transit due to natural disasters or accidental mishandling by postal employees. If your document is important enough to justify its urgent delivery, it is best to use an online service that offers reliable and guaranteed document delivery.

Faster Communication

Traditional modes of communication are often slow and tedious since they rely on physical delivery rather than electronic transmission of information over the web. Once again, this makes online faxing a much more efficient method for document delivery than regular postal mail! 

Improved Productivity

When you have access to a reliable system like an online fax service, you can maximize your productivity by freeing yourself from mundane tasks such as printing documents and then mailing them manually just so that you can deliver them later on via postal mail! 

In Conclusion

The benefits of using online faxing are many. It is an easy way to send invoices, contracts, or anything else that requires a signature. You don’t have to buy a dedicated machine or remember how to use it. The only thing you will need is an internet connection and printer, which are both readily available in homes and businesses nowadays. These are some of the reasons faxing is more popular than ever before.

Ajay Deep

Ajay Deep is the brain behind Coworking Mag. He founded this website to help startups and aspiring entrepreneurs find a coworking space in their city. He is a successful entrepreneur who started and scaled a bunch of startups – all from shared office spaces. He has visited hundreds of coworking spaces in different countries and is now an investor in this evergrowing idea of developing new coworking spaces. You may reach Ajay Deep at ajay@authorityventures.com
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